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Executive Assistant

Santa Monica, CA
Do you love helping organizations grow?  We are a venture backed Startup on the cusp of changing an industry.  And as we grow we see a huge value in bringing on board a positive, organized and experienced Administrative Assistant who has worked for Startups in L.A.  To improve your odds of learning what the founders are seeking, schedule a time here: https://calendly.com/jake-villarreal/calendar​
About the role
As the Executive Assistant, you will work with the founder(s) to support the scheduling and coordination of multiple administrative tasks, ranging from managing the CEO’s calendar and email overflow to organizing logistics and planning of management team events and activities. This person will have outstanding written, verbal and interpersonal skills. She/he will be detail-driven with solid organizational and time management skills.  

Key Personal Attributes:
  • We'll versed in Planning, organization, and prioritization 
  • Can excel in a fast-paced startup environment with an optimistic approach 
  • Keeping a balanced and calm attitude during stressful and demanding times
The Work:
  •   Manage and maintain the founder(s) calendars with accuracy 
  •   Manage travel schedule, arrangements and activities
  •   Assist in the development and curation of company information
  •   Act as the liaison and planner for founder(s) at external events  
  •   Organize professional events &offsite meetings
  •   Plan, organize and coordinate weekly meetings
  •   Participate in meetings and events
  •   Assist in ordering supplies and office equipment repairs
  •   Act as the point of contact between executives & employees
  •   Facilitate internal communication (memos etc)
The Experience:
  • 5+ years of experience in a professional administrative role; most recently 2+ years as an Executive Assistant
  • Excellent organizational and administrative skills
  • Expert at prioritizing and planning
  • Outstanding written and communication skills
  • Bachelor’s degree
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